Administration Assistant

Job placement summary

Overall purpose of the role

To provide the management team with administrative support across all Murray Hall operations.

Responsibilities and Duties

• Support with HR administration such as recruitment, onboarding, letter writing, creating forms templates and documents, staff surveys, rota planning and policy updates.
• Update and maintain electronic and manual employee records and the HR system as required.
• Support with finance and payroll administration as required.
• Support with the maintenance of staff training records.
• Maintain efficient filing systems.
• Exercise attention to detail with all administration operations – including paperwork and written communications.
• Make recommendations of areas of improvement where necessary.
• Support the coordination of meetings including diary planning, room bookings, catering and liaising with venues.
• Record and distribute minutes of meetings.
• Order office stationery and ensure secure delivery to home workers.
• Assist with the implementation of Health and Safety requirements and all policies and procedures.
• Maintain spreadsheets and to track invoices, payment authorisations and purchase orders.
• Liaising with suppliers and contractors.
• Provide administrative support to services as required, to include data input, dealing with enquiries and providing information and statistics for reporting.
• Any other duties commensurate with the role.

Person specification and experience

• Attention to detail
• Good problem solver
• Excellent organisational skills
• Effective time and workload management
• Confident communicator at all levels
• Good written and verbal communication skills
• High level of integrity and understanding of confidentiality and discretion
• Enthusiastic attitude with an appetite to learn
• Good understanding of MS office applications, particularly Word, Excel, Outlook, and PowerPoint
• Empathy with the aims and values of the organisation
• Ability to work as part of a team
• Commitment to continuous improvement including own professional development
• Commitment to principles of Equal Opportunities
• Positive and energetic approach to work

Due to the nature of this post, it is subject to a Disclosure and Barring Service (DBS), criminal records check.